GENERAL TERMS AND CONDITIONS OF SERVICE
Roger That (RE:WORK) - Last updated: March 2025
General Information
These General Terms and Conditions of Service are concluded between the limited liability company ROGER THAT (hereinafter "the Service Provider") whose registered office is located at Avenue Charles Woeste 71, 1090 Jette, and is registered with the Crossroads Bank for Enterprises under number 0797400673, and any natural or legal person who has affiliated to benefit from the coworking space services (hereinafter "the Affiliate") provided by the Service Provider.
The Service Provider and the Affiliate are collectively referred to as "the Parties" and individually as "the Party."
Scope of Application
These General Terms and Conditions (hereinafter abbreviated as "GTC" or "these terms") determine the precise and comprehensive legal framework applicable to the affiliation contract (hereinafter "the Affiliation Contract") under which the Affiliate benefits from all the services detailed in Article 1 herein.
The Service Provider reserves the right to modify these GTC at any time by publishing a new version on its website (www.re-work.be) and with the express or tacit agreement of the Affiliate regarding the new conditions. The applicable conditions are those in force on the date of signature by the Affiliate of the Affiliation Contract. The GTC are available on the website and on the back of each invoice.
The Service Provider also ensures that acceptance of the GTC is clear and unconditional by having the Affiliate sign these terms concurrently with the signature of the Affiliation Contract. The Affiliate acknowledges having read all the GTC before affiliating and accepts them without restriction or reservation. The Affiliate acknowledges that they have received the necessary advice and information to ensure that the Service Provider's offer is suitable for their needs.
These GTC cancel and replace any previous applicable conditions and govern the sales and services provided by the Service Provider. Any other document issued by the Service Provider is merely informative and indicative, non-contractual.
Unless expressly agreed in writing by the Service Provider, any stipulation contrary to these terms proposed by the Affiliate shall be unenforceable against the Service Provider, regardless of when it was brought to its attention. The same applies to additions, omissions, or modifications to any of the provisions of these GTC that have not been expressly agreed to in writing by the Service Provider.
Agreements that may derogate from one or more clauses of these GTC replace only the clause(s) in question. The remaining clauses remain fully applicable.
The Service Provider reserves the right to refuse an affiliation request, particularly in the event of the Affiliate's insolvency, a previous payment incident, or a request made in bad faith.
The French version of these terms shall prevail over any translation.
Signing the Affiliation Contract implies the Affiliate's adherence to these GTC, thereby forming the entire contract binding the Service Provider and the Affiliate.
It is understood that these contractual documents explain each other. However, in the event of any contradiction or divergence between the terms of these contractual documents, they shall prevail in the order listed below:
- The Affiliation Contract;
- These General Terms and Conditions of Service.
Article 1: Purpose of These General Terms and Conditions
The Affiliation Contract subject to these GTC aims to allow the Affiliate to benefit from the services offered by the Service Provider in its coworking space:
- Provision of a coworking space equipped by the Service Provider;
- Participation in events organized by the Service Provider for its affiliates;
- Provision of shared meeting rooms according to the terms chosen by the Affiliate in their contract;
- Access to common areas (corridors, restrooms, self-service area, phone booth, etc.);
- Provision of common office equipment (mouse, screen, keyboard, noise-canceling headsets, printer, etc.);
- Internet access;
- Locker access;
- Regular cleaning of common areas and general maintenance of equipment;
- Presence of reception staff with a front desk open during the following hours: 9 am to 6 pm from Monday to Thursday; 9 am to 3 pm on Friday.
This Contract shall never be considered a commercial lease, office lease, or any other type of lease with or without special legislative protection.
The aforementioned services will be provided during business days and office hours.
No revision, modification, or amendment of these terms shall take effect unless duly agreed upon in writing by the Parties.
Article 2: Prices and Payment Terms
The Affiliate must pay the full price of their affiliation as established in the Affiliation Contract and any other sums due before accessing the coworking space facilities. Monthly fees must be paid in advance no later than the 20th day of the month preceding the period to which the invoice relates.
The Affiliate may not waive certain services listed above in exchange for a reduction in the fee.
This fixed fee includes all charges, taxes, and fees related to the coworking building and its equipment. It also covers standard utilities (water, electricity, heating) provided the respective meters are opened in the Service Provider's name.
The monthly fee will be indexed annually according to the consumer price index.
Unpaid amounts due at maturity will automatically accrue interest at a conventional rate of 20% per month without prior notice. Any initiated month is considered a full month.
Finally, any invoice that remains unpaid despite a reminder sent to the Affiliate may result in the suspension of the Service Provider's services until full payment of the outstanding invoices, without this being considered a termination of the contract by the Affiliate.
Article 3: Prohibition of Transfer
This contract is concluded between the Service Provider and the Affiliate and may not be transferred, in whole or in part, whether for payment or free of charge.
Article 4: Duration of the Contract
The duration of the Contract is established in the Affiliation Contract and depends on the type of affiliation.
Article 5: Affiliate Activities
The Affiliate may engage in any commercial or civil activity, except for dangerous, unhealthy, polluting activities, activities contrary to public order or morality, or those that may cause nuisance to the Service Provider and/or its other Affiliates.
Under no circumstances may the Affiliate use the Service Provider's premises to establish a political meeting room or similar, a residence, a retail business, or a craft activity in direct contact with the public.
The Affiliate agrees to comply with all legal obligations related to their activities and/or the premises.
Article 6: Rights and Obligations of the Affiliate
The use of the name Roger That is strictly prohibited.
The Affiliate retains full responsibility for their debts, charges, taxes, and levies related to their commercial activity.
The Affiliate agrees to act as a responsible tenant concerning the equipment provided under this contract and to refrain from adopting the following behaviors (non-exhaustive list):
- Introducing or storing explosives, flammable products, or other unhealthy, noisy, odorous, or illegal substances or objects in the premises;
- Disposing of waste in areas other than those designated by the Service Provider;
- Introducing animals into the premises;
- Smoking inside the coworking space;
- Using fire-based appliances inside the coworking space;
- Placing or installing objects in common areas, including advertisements, display panels, boards, or posters without the Service Provider's written approval;
- Damaging the facilities provided;
- Using photographs of the spaces without the Service Provider's written consent.
The Affiliate agrees to inform the Service Provider within 10 days by registered letter of any bankruptcy, judicial dissolution, judicial reorganization, or judicial liquidation procedures concerning them.
The Affiliate (including those for whom they are responsible) must respect the Service Provider's facilities. Any modification, transformation, or damage to the facilities (including furniture) will incur restoration costs billed to the Affiliate.
The Affiliate cannot oppose the dissemination by the Service Provider of periodic information related to GTC updates or any other measure related to security and daily life in the coworking space.
Article 7: Domicile Election
For the purpose of this Contract's implementation, the Parties elect domicile at their respective residence and/or registered office as stated at the beginning of the Contract.
Article 8: Communications Between Parties
Unless otherwise specified in the Contract or these GTC, communications between the Parties are made by email and are validly conducted at the official email provided by the Affiliate and at deborah@rogerthat-pr.be regarding the Service Provider.
The Parties agree to immediately inform the other Party of any changes to their billing details, official email, residence, and/or registered office.
Article 9: Responsibilities of the Affiliate and Insurance
The Affiliate is liable for any damage caused by themselves or any person present in the coworking space with their express or tacit permission.
The Affiliate is required to insure their civil liability and that of those they are responsible for against any bodily, material, or immaterial damage caused to the Service Provider or third parties due to their use of the coworking spaces.
The Service Provider may require the Affiliate to provide proof of insurance.
All building or operational insurance is taken out by the Service Provider or their landlord. These insurances do not cover risks specific to the Affiliate's activity, for which they are responsible for subscribing to appropriate insurance.
Except in cases of gross or intentional fault, the Affiliate and their subrogated insurer waive any claim they may have against the Service Provider or other affiliates for damages they may suffer from incidents such as fires, water damage, accidents, theft, internet issues, or equipment unavailability.
Article 10: Responsibilities of the Service Provider
The Service Provider shall not be held liable, regardless of the cause, for inconveniences, damage, accidental interruptions, or similar issues that may occur in the building, water, electricity, heating, telephone/internet installations, etc., during the contract execution unless it is proven that the Service Provider, upon being notified, failed to take prompt and appropriate measures to address the issue.
The Service Provider cannot be held liable for disruptions caused by third parties.
The Parties also agree that the Service Provider shall not be held liable for any delay or failure to fulfill part or all of its contractual obligations if such delay or failure results from force majeure.
Force majeure includes, but is not limited to: roadblocks, epidemics, pandemics, explosions, landslides, strikes, war, fire, floods, hurricanes, power outages, drought, frost, or closure orders from authorities. Changes in market conditions are not considered force majeure.
Article 11: Termination of the Contract
The Affiliation Contract may be terminated by the Affiliate and/or the Service Provider at any time with three months' notice, except for monthly, daily, or hourly contracts, which can be terminated without notice.
The termination letter must be sent by email to deborah@rogerthat-pr.be or to the email address provided by the Affiliate at the beginning of the Affiliation Contract.
The notice period starts on the first day of the month following the email's transmission.
In the event of severe nuisance caused by the Affiliate during their membership period, they will be notified by email to cease this nuisance as soon as possible and no later than within 24 hours.
If they fail to comply, the Service Provider may terminate the contract immediately and at the Affiliate's fault, without prejudice to the Service Provider's right to claim damages for any resulting harm.
"Severe nuisance" means any misconduct, even minor, that undermines the necessary trust between the Parties without immediately making further cooperation impossible.
Any serious breach by the Affiliate of their obligations results, by law, without notice and without prior court intervention, in the termination of this Contract and its GTC.
"Serious breach" includes, but is not limited to, fraud, delays exceeding two months in fee payments, violations of current regulations, and breaches of Articles 6 and 7 of these GTC.
Upon termination, the Affiliate will owe the Service Provider a fixed and non-reducible indemnity amounting to three months' fees. All sums owed by the Affiliate under the Affiliation Contract will remain acquired by the Service Provider.
Article 12: Data Protection and Privacy
The Service Provider complies with regulations guaranteeing privacy protection for both the Affiliate and any other natural person linked to the Affiliate.
For more information on how the Service Provider processes personal data of its Affiliates or members, this Contract refers to the Service Provider's Privacy Policy, available at all times on its website via the following URL: www.re-work.be/privacy.
Article 13: Nullity
The nullity of one or more provisions of this Affiliation Contract or its GTC shall only invalidate the contested clause, requiring the Parties to find a suitable replacement clause.
Article 14: Non-Waiver
Failure, negligence, or delay by a Party in exercising a right or remedy under these GTC shall not be interpreted as a waiver of that right or remedy.
Article 15: Unforeseen Circumstances
According to Article 5.74 of the New Civil Code, if fulfilling the Affiliation Contract becomes excessively burdensome, the Service Provider may request an adjustment of the Contract.